Company Summary: 

The Spencer Educational Foundation is a non-profit organization 501(c)(3) focused on developing tomorrow’s Risk Management and Insurance leaders. We provide scholarships to students studying to join the industry, and grants to organizations that provide relevant learning opportunities. We sit at the nexus of the top companies in the industry and the institutions that are preparing students to be leaders of the future.

Spencer boasts a small but mighty team of staff with a Board of Directors comprised of an illustrious amalgamation of industry leaders, distinguished faculty and risk managers, and trade publication executives. We enjoy flexible, fully remote work, generous benefits and paid time off, and an all-hands-on-deck, collaborative, bring-your-whole-self to work culture.

Job Summary: 

Spencer seeks an Operations Coordinator to support the Team in executing the overall annual plan. The ideal candidate will have experience with non-profit accounting, grant-tracking, record keeping, and various other administrative functions.

• Job Type: Part-time, Hourly (20 hours per week)
• Location: Remote (US)
• Salary Range: $35-45 per hour
• Bonus: Bonus eligible annually, based on individual and Foundation performance

Responsibilities: 

Accounting and Audit:

• Work with third party accountants to manage all accounting functions, including coding transactions, requesting invoices and tracking payments, bank transactions, AMEX expenses, etc.
• Coordinate with external auditors and accountants on annual audit.
• Work with program managers to request and track grant payments.
• Work with team to request and track invoice payments.

 Fundraising:

• Work with development coordinator and executive director to track sponsorship and pledge payments.
• Ensure execution of all donor perquisites.
• Track overall donations and giving for annual report.

General record-keeping and reporting: 

• Attend board and other meetings to take accurate notes and track open items and follow-up.
• Produce financial reports and budget updates for quarterly board meetings.
• Generate documents as needed for board and committee meetings.
• Maintain contacts database, including actively adding new contacts and regular data/duplicate cleanups.

Program record-keeping:

• Standardize program tracking and reporting across all programs.
• Track awards and progress reports.
• Manage and update scholarship alumni database.
• Generate reports and follow ups as requested.

Team support:

• Support the team with meeting scheduling and recording minutes as requested.
• Participate in projects on an ad-hoc basis.

Requirements: 

• A Bachelor's or Associate's degree plus at least 5 years of related work. Preference will be given to candidates with either prior work experience in the Risk Management and Insurance sector and/or a nonprofit environment.
• Strong organizational and time management skills.
• Detail-oriented with the ability to multitask and prioritize.
• Proficiency in Microsoft Office, Givebutter, Quickbooks, and grant management software.
• Ability to work on multiple assignments across all team members.
• A fast learner with the ability to learn new skills including systems/platforms/software.

The deadline to apply for this job is  March 10, 2025.